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Attendance

1) In this windows, you can enter daily attendance data for the student's in your class. Grade Machine is capable of storing up to one year's worth of attendance records for each Class file. 
2) Grade Machine is capable of storing up to one year's worth of attendance records for each Class file. 

NOTES: 

(1) The Attendance Window shows 5 weeks of attendance at a time.

(2) There is one week's worth of overlapped attendance at the end and beginning of each 5 week attendance block. 

(3) For example, if you enter some attendance data into the last week of a 5 week attendance block, that information will also appear at the beginning of the next 5 week attendance block, allowing you to quickly review the previous week's attendance without having to go back to the previous 5 week's attendance block.


3) You can also use the Seating Charts Window to take attendance if you wish.
4) To view future or past 5 week blocks of attendance, do one of the following:

a) To view the previous 5 weeks of attendance, choose the Previous command from the Edit menu.

b) To view the next 5 weeks, choose the Next command from the Edit menu.
5) To record an absence or any other code for attendance or behavior, simply 

a) click on any cell in the Attendance Window's roll-sheet 

b) or move to a cell by using the arrow-keys and/or scroll bars. 
6) Once you have selected a cell, you can assign an attendance code in any of the following ways:

a) Use a keyboard shortcut that you defined in the Class/Attendance Codes dialog.

b) Press [F8] to view a list of attendance codes, then select a code from the list.

c) Press the right mouse button to view a list of attendance codes, then select a code from the list.
7) Only one code may be stored per student each day. Assigning an attendance code overwrites any other codes in the cell.
8) To erase an attendance code from a cell, select the cell you want to erase and choose the Clear attendance code.
9) If you have designated a color for an attendance code, that color will be displayed for the appropriate code in the Attendance Window.

Attendance Codes (Class Menu)

In order to append or edit Attendance Codes going to the Class/Attendance Codes menu will trigger the Attendance Codes dialog box.

1) You can enter up to 50 attendance codes by clicking on the Append button. 
2) You can also click to highlight a code in the list and then click the Edit button to change:

a) the description

b) abbreviation

c) keyboard shortcut

d) and/or color.

NOTE: The abbreviation cannot be changed for the Clear code, but the description and/or keyboard shortcut can be changed. 

3) Attendance codes are also useful for tracking behavior, but only one code per student may be entered on a given date. 
4) Each code should have an abbreviation, such as Tr. 

a) These abbreviations will show up on the Attendance Sheet Reports and 

b) on the Seating Chart and 

c) the Attendance Windows 

5) Each code should also have a Description, such as Truant, which will appear on Individual Reports.
6) You can also assign a Hotkey, i.e., keyboard shortcut, letter to each code that can be used to enter attendance data in the roll-sheet. 
7) For example, you could enter L as the Hotkey for an attendance code called Talking, and then press [Ctrl]+L in the Attendance Window to assign the Talking code to a student. 

NOTES: 

(1) The Keyboard Shortcut list box of the Edit Attendance Code dialog shows all of the available letters that can be used for Hotkeys. 

(2) This assists you in avoiding a conflict with existing Hotkeys for other functions. 

(3) For example, [Ctrl]+C selects the Copy command and

(4) [Ctrl]+S selects the Save Class command, so both C and S are not available in the list box

8) The Include in Report checkbox in the Edit Attendance Code dialog for each attendance code determines which attendance codes will be included 

a) in the Individual Reports and 

b) the Attendance Total Reports

Attendance Totals (Report Menu)

1) Select Attendance Totals from the Report menu to produce a summary of attendance totals for the entire class. 

2) This is a modified type of Group Report that shows attendance totals instead of scores and grades. 

3) The selections you made in the Class/Attendance Codes dialog determine which attendance codes are included in this report.

The parts of the Report/Attendance Totals dialog are briefly described below:

Students # __ through __

1) Fill in these two blanks to specify which students will appear on reports. 

2) Normally, all students in the class will be included in reports by default.

Only students who are highlighted in Students window

1) If you have selected only certain rows in the Students window, then only those students will be printed on reports if you select this option. 

2) For example, suppose you had selected rows #3, 4, and 7 in the Students window. If you then selected the Only students who are highlighted in Students window choice, only students #3, 4, and 7 would actually appear on reports. 

3) This is very handy for quickly printing reports for just certain students.

Date for Reports

1) The Date for Reports field automatically contains the current date, i.e., when you started Grade Machine, in the month/day/year format. 

2) If you prefer a different format for the date, such as 3 September 1999, you can type it into this field.

Preview

1) Choose Preview to see reports on-screen before you print, to save paper and time. 

2) On-screen reports will look just like printed reports. 

3) When you're done previewing, press the Close button to exit the Preview screen, or press the Print button to send your report to the printer.

Attendance Sheet (Report Menu)

Select Attendance Sheet Report from the Report menu to print a detailed attendance report for all students.

1) Use this dialog to specify whether you want to print blank sheets, i.e., grids with dates and spaces for you to take roll by hand, or an attendance history, i.e., grids that include dates and daily attendance records that you have already entered. 
2) For example, if today is November fourth, 1999, and you want to print blank attendance sheets for the upcoming weeks, you could enter the a starting date of 11/04/99 and a Through Date of 12/05/99. 
3) Since you haven't entered any attendance data for the following weeks yet, blank attendance sheets will print, ready for you to enter data by hand. 

4) To print an attendance history, specify dates for which you have already entered attendance data. 

Brief information on each option in the Report/Attendance Sheet Report dialog:

Students # __ through __

1) Fill in these two blanks to specify which students will appear on reports. 

2) Normally, all students in the class will be included in reports by default.

Only students who are highlighted in Students window

1) If you have selected only certain rows in the Students window, then only those students will be printed on reports if you select this option. 

2) For example, suppose you had selected rows #3, 4, and 7 in the Students window. If you then selected the Only students who are highlighted in Students window choice, only students #3, 4, and 7 would actually appear on reports. This is very handy for quickly printing reports for just certain students.

Start Date

1) Enter the first date you want to include on the attendance sheet report. 

2) By default, the first date on the attendance sheet report will be the Starting Date of your Class file. 

3) As an alternative way to enter a date, you can click your right mouse button on any month, day, or year input field. A pop up calendar will appear, from which you can select a date.

Through Date

1) Enter the last date you want to include on the attendance sheet report. 

2) By default, the last date on the attendance sheet report will be the last day of the school year, which is approximately one year after the Starting Date of your Class file. 

3) As an alternative way to enter a date, you can click your right mouse button on any month, day, or year input field. A pop up calendar will appear, from which you can select a date.

Date for Reports

The Date for Reports field automatically contains the current date (when you started Grade Machine), in the month/day/year format. If you prefer a different format for the date, such as 4 November 1999, you can type it into this field.

Preview

1) Choose Preview to see reports on-screen before you print, to save paper and time. 

2) On-screen reports will look just like printed reports. 

3) When you're done previewing, press the Close button to exit the Preview screen, or press the Print button to send your report to the printer.

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