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Edit Menu

Undo (Edit Menu)

1) The Undo command can bring back scores you dropped using the Utilities menu's Drop Lowest Score command, but only if you use it immediately after using the Drop Lowest Score command. 
2) If Undo is selected immediately after using the Fill Column or Fill Row commands from the Edit menu, Undo will cancel those changes and bring back the original scores.

CAUTION: 
(1) Undo will not bring back a student row or assignment row that you have deleted using Cut. 
(2) Instead, Paste the information back into Grade Machine.

NOTE: If you change your mind while editing a cell, just press [Esc] before you move out of the cell to cancel your changes.

3) As an alternative to Undo, you can use Revert Class from the File menu to undo all of the changes you have made since the last time you saved your Class file. 
4) This is a useful technique if you have totally messed things up and want to go back to the last saved version of your Class file.

Cut (Edit Menu)

1) Use this command to remove the currently selected row from the Class file and put it in the clipboard. 
2) In order to cut certain students or assignments, first select one or more rows in the Students or Assignments Window. 
3) Then choose Cut from the Edit menu or press the Cut button to delete the selected rows and store their contents in a temporary storage area called the Clipboard. 
4) If one or more student rows are cut from the class at one time, then all of their scores are also cut and stored in the Clipboard. 
5) This will be immediately reflected in the appearance of the Scores Window. 
6) Similarly, if assignment rows are cut, then the scores on those assignments are also cut for all students.

Copy (Edit Menu)

1) Use this command to copy a selected row into the clipboard. 
2) Choosing Copy from the Edit menu or pressing the Copy button on the Toolbar stores student or assignment rows in the Clipboard exactly like Cut, except the row is not deleted.
3) Copying data to the clipboard replaces the contents previously stored there by the Copy or Cut commands.

Paste (Edit Menu)

1) Choosing Paste from the Edit menu or by pressing the Paste button on the Toolbar, will take the student or assignment row stored in the Clipboard, i.e., by a Cut or Copy action, and
2) Insert it into a position immediately above the active cell's row. 
3) Cut and Paste are used to move a row from one position to another. This is how you change the position of a student or assignment. 

NOTE: Use Paste, not Undo, to recover from an accidental Cut. Before cutting and pasting, it is a good idea to make a backup of your class, just in case you accidentally delete a student from the Clipboard before you get a chance to Paste him back into the class.

Select All (Edit Menu)

1) Choosing Select All from the Edit menu lets you quickly select all rows of the Students or Assignments Window to use with Cut, Copy, or Paste
2) These commands are inactive in the Scores Window.

Insert Row/Insert Desk (Edit Menu)

1) Insert Row will insert a new, blank row in the Students or Assignments
Windows, immediately above the active cell's row. 
2) The row containing the active cell, and all rows below it, will be moved down to make room for the new row, and all scores will be moved accordingly.
3) Insert Desk will insert a student desk in the Seating Charts Window.

NOTE: The Seating Charts Window must be open prior to using the Insert Desk command.

Delete Row/Delete Desk (Edit Menu)

1) Delete Row allows you to remove a student or assignment from the Class file.
2) From the Students or Assignments Windows, select the row of the student or assignment you wish to delete. 
3) Then, select Delete Row from the Edit menu. This works just like Cut, except that the contents of the deleted row are not retrievable by using Paste.
4) Delete Desk allows you to remove a student desk from the Seating Chart Window.
5) Or you can use the Revert Class command to return your Seating Chart window to its formerly saved configuration.

NOTE: The Seating Charts Window must be open prior to using the Delete Desk command.

Fill Column (Edit Menu)

The Fill Column dialog in the Edit Menu enables you to rapidly enter data all at once in certain columns of Grade Machine. Student roster data is often repetitive, so it is useful to be able to initially fill an entire column with the same data and then edit the fields individually as needed. For example, you could fill the Misc. 3 column with an area code, and enter the rest of the phone number later. Grade Machine enables you to do this with the Fill Column feature.

1) To rapidly enter data for a range of students, open the Students window, place the cursor using the mouse in the column you want to fill, then choose the Fill Column option in the Edit menu. 
2) Enter your data in the box after Fill [Title of Selected Column] Column with, specify a range of students. The default is the entire class. 
3) Choose to place the new entry either before or after any data that already exists in that location. 
4) To replace the existing data with your new entry, select Replace existing values.

The following two methods describe other uses of the Fill Column feature:
Fill Assignment Column
Sometimes, you may give an assignment where most students receive identical scores. 

1) To save time, you can choose Fill Column from the Edit menu to assign the same score to a given range of students in the Scores window.
2) Select the Scores window before choosing Fill Column from the Edit menu, so that the dialog you are going to use will be Fill Assignment Column. 
3) The default assignment column number to be filled is determined by the location of the active cell in the Scores window.

Fill Comments Column
Grade Machine can assign the same group of comment codes to several students, using Fill Column from the Edit menu. For example, you may want to give all students a standard set of comments such as 1,2,3,7 at the beginning of the year, then add comments later on an individual basis.

1) Select the Students window and 
2) Place the cursor using the mouse within the Comments column, 
3) Then choose Fill Column from the Edit menu. 
4) Enter the comment numbers, separated by commas, in the box after the words Fill Student Comments Column with. 
5) You can specify a range of students by default the entire class is selected.
6) Choose the placement of the new comment numbers. The comment numbers can be placed before or after any values previously assigned to the students. 
7) To replace the existing comment numbers with the new ones, select Replace existing values.
8) This is especially useful for comments that contain variables that print differently for different students. 

Fill Row (Edit Menu)

Use the Fill Row dialog in the Edit menu to quickly fill any student's row in the Scores window with a numerical score, a grade description, or a special score abbreviation. 

1) For example, if a student transfers into your class late, you may wish to give the student an excused grade on all assignments so far, so that the assignments are ignored during future grade calculations. 
2) Or, if the student transfers in with a grade of B in his/her previous class, you have the option of giving a B grade on all assignments so far.

To use this feature:

1) Open the Scores window, 
2) Then choose Fill Row from the Edit menu. 
3) Select a student row number. The default value is set by the location of the active cell in the Scores window. 
4) Select an assignment range. The default is the entire range.

NOTE: Using the Fill Row option, existing scores will not be changed for the following assignments:

Adjust Column (Edit Menu)

The Adjust Column dialog in the Edit menu allows you to recover from mis-aligned columns of data, by moving a section of a given column upward or downward by a given number of rows.

CAUTION: For example, if you discover that the Second Test scores for students 3 through 5 have been entered two rows lower than they should be, i.e., lined up with students 5 through 7, you can fix this by using the Adjust Column dialog. 

1) Select any cell in the Second Test column of the Scores window, 
2) Then choose Adjust Column from the Edit menu. 
3) In the Adjust Column dialog, specify Adjust this column 2 rows, 
4) And then specify for rows 5 through 7. 
5) Then select the Up option button to move the scores upward.
6) If you find that your adjusted columns did not change as you needed, you can use Adjust Column to move the column back to its original positioning. 
7) Be sure to specify the range of rows you are adjusting.

NOTE: The Adjust Column command is also useful for correcting mis-aligned columns in the Students and Assignments windows.

Attendance Scores (Edit Menu)

1) Attendance Scores make it easy to penalize or reward students a certain number of points based on their recorded attendance/behavior totals. 
2) Make the Assignments or Scores Windows active to use the Attendance Scores feature. 
3) Once one of those windows are open, go to the Edit menu and select Attendance Scores.
4) Suppose you have given eight assignments so far, and you wish to penalize students one point for every tardy. 
5) As shown in the above diagram, first enter the number of points you want to penalize students, i.e., a negative number in this case, and choose the attendance code from the pop up menu, i.e., Tardy in this example. 
6) Because the All defined grading periods option is selected, this attendance score will consider attendance from the whole year. 
7) You could also choose to penalize students for attendance in any one particular grading period. 
8) With the settings shown above, Grade Machine will automatically create an assignment #9, worth zero points, that contains penalty scores for each student with more than three tardies in this Class file. 

a) Each student will be penalized -1 point for each tardy after the first three tardies. 

b) Each student with less than three tardies will receive zero penalty points since the Only Store Negative Point Totals checkbox is checked. 


9) If the Only Store Negative Point Totals checkbox is unchecked, then Grade Machine will store positive scores for students with less than the specified number of tardies. 
10) For example, with the settings shown in the previous dialog, but with the Only Store Negative Point Totals checkbox unchecked, a student with one tardy would receive an attendance score of +2 on assignment #9, a student with two tardies would receive a +1, and a student with no tardies would receive a +3. This provides a way to reward students who have been tardy less than a specified number of times. 
11) When you set up the Attendance Scores dialog and press OK, Grade Machine performs its calculations and creates an assignment. It treats this assignment just like any other assignment. 
12) If you create an Attendance Score assignment and later change your mind, you can delete it just like you would delete any other assignment: 

a) go to the Assignments Window

b) select the assignment's row and 

c) choose Cut from the Edit menu

NOTES: 

(1) As new tardies are assigned, Grade Machine does not automatically change the values of the Attendance Score. 

(2) If you want to update these values at a later time, you will need to delete your previous Attendance Scores assignment. You might use Edit/Cut. Then create a new Attendance Score.

Preferences (Edit Menu)

The drop-down list in the Edit/Preferences Menu offers several new choices to set up different options important to certain functions within Grade Machine. 

1) Using the dialog boxes from the drop-down list, you can view or change settings for the following for:

Automatic Export 
Automatic Import 
Default Folders including those for student pictures
Grade Machine Date 
Prevent Modifications 
Scores Window, and
Warnings.

2) In the Automatic Export dialog box you can control whether an auto-export filter will automatically be run each time you close or save a class. This preference controls whether you have the option of having filters run automatically. If you want an automatic export filter to run, set the preference here, and then run the filter once manually to establish the link with the class file. That done, the filter will run automatically. This preference also gives you the option of being asked each time before an automatic export is implemented.

3) In the Automatic Import dialog box you can control whether an auto-import filter will automatically be run each time you open a class. This preference controls whether you have the option of having filters run automatically. If you want an automatic import filter to run, set the preference here, and then run the filter once manually to establish the link with the class file. That done, the filter will run automatically. This preference also gives you the option of being asked each time before an automatic export is implemented.

4) The Default Folders dialog box allows you specify five different paths for automatic Class file backups. It also allows you to specify the default folder locations for opening and saving both class and style files and for student pictures.


5) In the Grade Machine Date dialog box, the Use System Clock option button is selected by default. So by default Grade Machine will use the computer's date setting as the Grade Machine Date. If the Use This Date option button is selected, whatever date you enter will become the Grade Machine Date. This is useful for setting up your class files with the proper Start of School date without actually creating the class files on the first day of school.

NOTE: You can enter a date by right-clicking on any month, day, or year input field. You will see a pop-up calendar from which you can select a date.

6) In the Prevent Modifications dialog box, you can to prevent changes from being made to information in the Student ID and Student Miscellaneous 1, 2, 3 columns located in the Students Window by checking the appropriate box or boxes there. 


7) In the Scores Window dialog box you can choose to be warned by either a Beep or an Alert Box each time you change an existing score in the Scores window. If you don't want either of these warnings, select None. 

8) It also allows you to set the Safety Factor for your scores. 

9) In the Warnings dialog box you can control whether you will see particular warning messages in the following Grade Machine dialogs: 

Categories 
Grading scales 
Preferences
Student email addresses 
Student notes 
Student pictures, (more exciting information about student pictures) and 
Alternate percent

12) For example, if Student pictures is checked, then in the Student Pictures dialog, if you enter a picture file name for one student and then use the drop-down list to select a different student, you will see a warning message asking if you want to save the changes for the first student. 

13) The message also contains a Don't warn me again option box.

Register (Edit Menu)

1) Until you purchase Grade Machine, there is an initial Register button on the Welcome to Grade Machine splash window. This is where you personalize your copy of Grade Machine and remove the 10-student limit from the demo.

2) If you wish to change that information, you can choose Register from the Edit menu at any time. However, you should contact Misty City Software before doing so, so we can provide you with a new verification code.

The parts of the Edit/Register dialog are described below:

Exact Encoded Name:
This is how your name will appear on all reports. You must type in the exact spelling, punctuation, and spacing for the encoded name as it appears on Disk # 1, e.g., Mr. Eagleberry.
Serial Number:
This number is also included on the Disk # 1 label, e.g., SN#00000.
Verification Code:
This sixteen digit number is also provided on the Disk # 1 label, e.g., 0000-0000-0000-0000.

TIPS FOR SITE LICENSES: 

(1) You can avoid having to enter the Grade Machine Registration Information separately for every teacher's workstation. 

(2) After you enter the information on one workstation, exit Grade Machine and copy the LICENSE.GMR file from your Grade Machine folder onto Grade Machine floppy disk # 1, replacing the older LICENSE.GMR. 

(3) This will personalize the Grade Machine installer, so additional installations will be pre-registered for your school.

Previous 60 Assignments/Previous 5 Weeks (Edit Menu)

1) If you are in the Scores Window, and if you have more than 60 assignments in the active Class file, then the Previous 60 Assignments command will be available in the Edit menu. 
2) If you are in the Attendance Window, then the Previous 5 Weeks option will be available in the Edit menu. These options are described further below:

Previous 60 Assignments

1) The Scores Window can hold up to 60 assignments in memory at a time. 
2) In classes that contain more than 60 assignments, choose the Previous 60 Assignments command to view the previous 60 assignments. 
3) You can also use the Jump To command to quickly move to any assignment column in the Scores Window. 
4) The Next command shows you the next 60 assignments.

Previous 5 Weeks

1) Each Class file can hold up to a year's worth of attendance records. 
2) Only six weeks of attendance records are available in the Attendance Window at a time. 
3) So if you are currently looking at the attendance for the second six weeks of the year, you can choose Previous 5 Weeks from the Edit menu to look at the attendance for the previous weeks.
4) Shortcut: press the Move left to next table button on the Toolbar.

Next 60 Assignments/Next 5 Weeks (Edit Menu)

1) If you are in the Scores Window, and if you have more than 60 assignments in the active Class file, then the Next 60 Assignments command will be available in the Edit menu. 
2) If you are in the Attendance Window, then the Next 5 Weeks option will be available in the Edit menu. 

Next 60 Assignments

1) The Scores Window can hold up to 60 assignments in memory at a time. 
2) In classes that contain more than 60 assignments, choose the Next 60 Assignments command from the Edit menu to view the previous 60 assignments. 
3) You can also use the Jump To command to quickly move to any assignment column in the Scores Window. 
4) The Previous 60 Assignments command shows you the next 60 assignments.

Next 5 Weeks

1) In Grade Machine, each Class file can hold up to a year's worth of attendance records. 
2) Only six weeks of attendance records are available in the Attendance Window at a time. 
3) So if you are currently looking at the attendance for the first six weeks of the year, you can choose Next 5 Weeks from the Edit menu to look at the attendance for the following 5 weeks.
4) Shortcut: press the Move right to next table button on the Toolbar.

 

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