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File Menu

Save Class As (File Menu)

The Save Class As dialog in the File menu saves a Class file with the name you enter in the File Name field and to the folder selected in the Folders section. 

1) Choose Save Class As from the File menu to see the Save Class As dialog. Save Class As works like Save Class, except that it always displays the Save Class As dialog box. 
2) This gives you the opportunity to change the name of the Class file you are saving and to save it to a different disk or folder, using standard Windows techniques. 
3) To save a class with a new name, simply type the name of the class, followed by .CLS, in the File Name field.

CAUTION: Always keep several backup copies of your work 

The parts of the File/Save Class As dialog are briefly described below:

File name:

1) Enter the name for your Class file in the field. 
2) We recommend that you use .CLS as the extension for Class file names, since the Open Class command shows only files ending with .CLS by default. 

NOTE: 
The Class file name does not appear on reports. 
Instead, you can use the Class Name field from the Class/Class Name dialog to designate a full class name that will appear on reports.

Save file as type:

Class files (*.CLS)
Lists all Class files ending with the .CLS extension.
All Files (*.*)
Lists all files in the current directory.

Folders:

Choose the folder where you want to save your Class file.

Drives:

Choose the drive where you want to save your Class file.

Network Button

1) Connects to drives located over a network. 
2) The Network button is available only if your computer is connected to a network.

Revert Class (File Menu)

1) The Revert Class command, located in the File menu, will re-read the current Class file from disk, restoring it to the condition it was in when you last saved it. 
2) This is useful if you make a catastrophic mistake entering data and catch yourself before you save. 
3) This command has the same effect as simply re-opening the class using Open Class.

Close Class (File Menu)

1) The Close Class command, located in the File menu, closes the currently active Class file without affecting any copies of the Class file you have already saved.
2) Grade Machine will warn you if you have made any changes since the last time you saved your class and will ask if you want to save these changes before closing. 

Revert Style (File Menu)

Revert Style will re-read the current Style file from disk, restoring it to the condition it was in when you last saved it. 

Select License (File Menu)

The Select License dialog in the File menu opens an existing Grade Machine for Windows registration file, i.e., the .GMR File.

1) .GMR files contain information related to your copy of Grade Machine. 
2) If Grade Machine cannot find the file named LICENSE.GMR at start up, you will be prompted to locate a registration file using the Select License dialog.
3) If you have a single-user license for Grade Machine, and will be using Grade Machine on the same computer as other teachers with single-user licenses, the File/Select License command will allow each of you to have your Grade Machine files on the same computer, while still having your own personalized name on reports. 

4) If you'll be using Grade Machine on the same computer or network computer as other teachers, see Sharing Grade Machine on one Computer or a Network.

Print Setup (File Menu)

1) When you choose Print Setup from Grade Machine's File menu, the standard Print Setup dialog for your printer appears. 
2) Different printers have different options in their Print Setup dialogs. 
3) To connect to a printer, or to change your default printer permanently, refer to the manual that came with your printer. 

Import (File Menu)

Choose Import from Grade Machine's File menu to open the Import from dialog. 

1) The Import from dialog lets you access data that was created by other programs, such as school administration software, spreadsheets, and databases. 
2) Known as Smart Data Exchange, this importing system uses filters that can be created or customized to import data from a broad spectrum of products.
3) At the beginning of the year, rather than giving out printed class rosters, the school's data processing person can distribute text files, e.g., on floppy disk or through a network, containing student names, IDs, gender, and miscellaneous information. 

4) Each teacher can import this information directly into Grade Machine by selecting the correct filter from the list and importing the file provided by the data processing person or administrator.
5) The list in the dialog shows the names of all import filters that have been placed in Grade Machine's Filters folder. 
6) To select a filter, click on the name to highlight it. Here are what the dialog's buttons do:

The parts of the File/Import dialog are briefly described below:

OK

Imports data into Grade Machine using the selected import filter.

Cancel

Closes the Import to dialog without importing data.

New

Creates a new import filter.
Copy
Makes a copy of the selected filter. 

Edit

Allows you to edit the selected filter. However, not all filters are editable.

Delete

Deletes the selected filter. However, not all filters are deletable.

File Name:

1) If the Import Filter has been saved, then the file name of the currently highted filter will show. 
2) *. FLT is the default extension for filter files.

Filter Type:

1) Indicates if the filter was created on the Macintosh or Windows platform of Grade Machine. 
2) There is also an H reference which stands for hard-coded.

Export (File Menu)

When you choose Export from the File menu, you'll see the Export to dialog. 

1) Grade Machine lets you export class data as a text file so that it can be read by other programs, such as by school administration software, spreadsheets, databases, and other applications.
2) The list in the dialog shows the names of all export filters that have been placed in Grade Machine's Filters folder. 
3) To select a filter, click on the name to highlight it. 

The parts of the File/Export dialog are briefly described below:

OK

Exports data from the currently active Class file using the selected export filter.

Cancel

Closes the Export from dialog without exporting data.

New

Creates a new export filter.

Copy

Makes a copy of the selected filter. 

Edit

Allows you to edit the selected filter. Not all filters are editable, however.

Delete

Deletes the selected filter. Not all filters are deletable, however.

File Name:

If the Export Filter has been saved, then the File Name shows the actual file name of the currently highlighted filter. 

Filter Type:

1) Indicates if the filter was created on the Macintosh or Windows platform of Grade Machine. 
2) There is also an H reference which stands for hard-coded.

1 to 4 (File Menu)



1) Use the numbers and filenames listed at the bottom of the File menu to open the last four Class files you worked with. 
2) To open a Class file shown on the list 
3) Click on the Class file name or press the number 1 to open the first class, 2 to open the second class, etc.

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